Need of Computer Rentals for Corporates

By: conancare

Why should you rent computer equipment instead of buying them?

As a corporate organization, there would be numerous instances when you would require special computer and audiovisual equipment for short term periods such as tradeshows, corporate meetings, investor seminars, corporate road shows, meetings, training sessions, special projects, etc.  

These events would be of extreme importance in your companies' business cycle, thus making the purchase of such computer equipment necessary. However, post these events, there wouldn't be much use of these equipment, thus increasing the overheads of the company in terms of storage and maintenance costs.

A better option would be to rent out computer equipments for short periods. This would work out to just a fraction of the cost of purchasing the equipment, besides saving space, maintenance and other related costs.

Keep these factors in mind before you buy computer equipment.

If you are a start-up, then you might want to weigh the advantages of buying computers vis-à-vis computer rentals.  Buying a full-fledged computer system could be an option once your business is stabilized and you can afford to have an IT team on board.

However, start-ups tend to have lesser access to capital. Thus, going in for computer rentals would save a lot of capital for other critical requirements. Also, the possibility of failure for a start-up is very high. In such an event, the company will have a lot of expensive computer equipments that will be sold for a fraction of their cost.

Frequent changes in technology result in computer equipment becoming obsolete in a short span of time. Now, this could be easily eliminated by choosing computer rentals over purchasing equipment.

Also, disposing old computers can be a major hassle. If you choose computer rentals over purchase, then this problem would not arise.

What are the advantages and disadvantages of computer rentals?

For mid-sized and large sized companies, deciding to buy computer equipment v/s going in for computer rentals is not easy.
Here are the benefits of buying computer equipment:

Buying is more convenient than computer rentals: No doubt, it is easier to buy than to lease. You will have plenty of sellers offering you a host of deals on computers equipment sale.

You can get tax benefits: The entire cost of newly purchased assets can be deducted, in the first year, as per Section 179 of the IRS.  

Conversely, the downsides of buying computer equipment are as follows:

You would have to make a huge investment initially: Thus funds that could be used for other important purposes will be blocked.

The equipment will soon be obsolete: Computer equipment tends to get obsolete very quickly. This is a reality one has to deal with, when buying computer equipment.

Nevertheless, computer rentals have their own share of advantages and disadvantages too.

Here are the benefits of going in for computer rentals:

You don't have to pay a huge amount of money: As compared to buying, computer rentals involve paying a rental fee each month, thus freeing up a lot of money for other important purposes.

You will get equipment which is up-to-date: You need not worry about being stuck with obsolete machinery as the risk of obsolesce will be transferred to the computer rental company.

Your monthly expenses will be pre-determined: Thus you can plan your monthly budget in advance and expect fewer surprises.
The downside of computer rentals is:

In the long run, you will end up paying more: Computer rentals do end up being more expensive than purchasing, over a period of time.

Whom should you rent from?

In case you have decided to opt for computer rentals over purchasing, here is what you should look for in a computer rental provider:

•    Choose a computer rental provider with a large inventory of equipment which is updated.
•    The provider should offer customized configurations.
•    The computer rental provider should assign one dedicated person to your company and should provide the quickest     turnaround time in the industry.
•    The provider should offer flexible programs and should provide local delivery, setup, maintenance, etc.

About the Author

Rentfusion a nationwide computer rental company in USA offering computer rentals, laptop rentals, Projector Rentals, plasma rentals, video wall rentals, server rentals with technical support and services.

(ArticlesBase SC #2868894)

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